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Invoice Overview

Via the menu item Invoice Overview you can access the commercial area of the application. Here you can view and create invoices.

Overview

In the overview, new invoices can be created and existing ones can be displayed.

Using the action symbols in an invoice row, the respective invoice can be displayed, edited, exported as PDF, and exported as an electronic invoice in the XRechnung format.

Using the symbol both the invoice template (PDF export, see Templates ) and the settings for the electronic invoice export can be configured.

Electronic Invoice

New in version 3.8.0!

The application offers the possibility of a standardized electronic invoice export according to EN-16931. An XML file is generated that meets the requirements of the EU and is mandatory for invoicing public institutions (B2G).
This form of invoicing is also popular in the B2B sector, as it allows invoices to be easily imported into other applications, such as tax software.

If you click on the symbol E-Invoice XML Export in the overview, an XML file in ZUGFeRD or XRechnung format is generated. By clicking on E-Invoice Export a combined document consisting of a PDF invoice + XML attachment (E-Invoice) is generated.

To generate an electronic invoice, some meta-information is required, which can be configured using the symbol Settings on the overview page. Here is an excerpt:

It is possible to create multiple such settings. Only the one set as "Active" will be used for the export.

When invoicing a public institution, a so-called Leitweg-ID is required. This can be configured as follows: Edit invoice -> Edit guest -> Field: Customer reference .

Rounding differences:
It may happen that amounts in the XRechnung export differ by a few cents compared to the display in the application itself or other applications where the XRechnung is imported.
The reason for this is rounding during the calculation of the amounts, which are commercially rounded to two decimal places. The calculations meet the requirements for invoices according to § 14 UStG.
The basis from which the calculation starts is also decisive. XRechnung always uses the net amount as the basis. If you enter your prices in the application as gross prices, deviations are very likely.
Recommendation: To obtain consistent results, prices in the application should also always be stored as net prices in the invoice.